Daily cash settlement
This guide covers the daily cash routine in Favrit: registering starting cash, reading the settlement report, and reconciling the drawer at close.
Before you start: cash payments require a connected cash drawer. See Set up cash drawer and Using the cash drawer for the daily payment, refund, deposit and withdraw actions referenced below.
In this guide:
- The daily cash routine at a glance
- X-report vs Z-report
- Start of day: Your opening float
- End of day: reconcile and settle
- Who performed the settlement ("Settled by")
- Understanding the report terms
- When the numbers don't match
- Sending and exporting reports
The daily cash routine at a glance
- Start of day — add your starting cash (change) to the drawer with Deposit.
- During the day — take cash payments and refunds as normal. Register any cash you add or remove with Deposit / Withdraw.
- End of day — print the report, count the drawer, compare against the report, withdraw the day's cash, and bank it.
The single most important habit: always use Deposit and Withdraw whenever cash physically goes into or out of the drawer. Almost every reconciliation problem traces back to a deposit or withdrawal that happened in real life but was never registered in the system.
X-report vs Z-report
Both are found under Reports → Daily Settlement in Favrit Admin. A settlement period runs from 06:00 to 05:59 the next day.
| X-report | Z-report | |
|---|---|---|
| What it is | A snapshot of the current settlement period only. | The formal daily settlement, and the document your accountant and the tax authorities will refer to. |
| Closing the period | Doesn't close the period — you can print it at any time. | The period closes automatically at the end of each settlement day (05:59). |
| When to use it | To check figures during or at the end of a shift. | If you take cash, you still count, reconcile and sign off the drawer manually (see below). |
Both reports show the same figures: total sales, the period, a sequential number, the payment-method breakdown, VAT by rate, and the cash reconciliation section. If a report is labelled "Z-report," it is the daily settlement document.
Start of day: Your opening float
On your reports the opening float appears as Inngående vekselkasse. This value is the cash carried over from the previous day (utgående vekselkasse), not the amount you deposit in the morning (see the examples below).
To make sure you have cash to give as change, use Deposit to add cash to the drawer at the start of the day — unless there was enough carried over from yesterday.
At the start of each day:
Go to Hardware → Cash drawer → Deposit and enter your starting amount.
At the end of each day:
Use Withdraw to take cash out of the drawer. What you do here determines the next day's opening float. Here is a simple example without any sales:
- If you Withdraw at close (e.g. Deposit 1,000 kr at open, Withdraw 1,000 kr at close) → the next day's Inngående vekselkasse is 0.
- If you don't Withdraw at close (e.g. Deposit 1,000 kr at open, no Withdraw) → the next day's Inngående vekselkasse is 1,000 kr (it carries over in the drawer).
The key rule:
Always use Deposit and Withdraw whenever cash goes into or out of the drawer. If you don't, the reports won't match the cash on hand.Common mistakes:
- Removing cash at close but never registering the Withdraw, so the system still expects it to be there.
- Adding starting cash without using Deposit, so there's more cash in the drawer than the count expects.
End of day: reconcile and settle
1. Print the report
Go to Reports → Daily Settlement and print the X/Z-report. Find the section labelled Kasseavstemming (Cash Reconciliation) at the bottom of the report.
2. Count the cash
Go to Hardware → Cash drawer → Open. Count all the cash in the drawer.
3. Compare against the report
The counted cash should equal Netto beløp i kassaskuff + Inngående vekselkasse (net amount in drawer plus opening float — see Understanding the report terms).
- If the amounts are equal — your cash is correct and there's nothing to investigate. Close the cash drawer.
- If they differ — see When the numbers don't match.
4. Close the cash drawer
Close the drawer before you withdraw, so the withdrawal is registered correctly.
Only ever remove cash using the Withdraw button (next step) — never take money out using Open, because cash removed that way isn't recorded, so your reports won't match the cash in the drawer.
5. Withdraw the day's cash
Go to Hardware → Cash drawer → Withdraw and enter the amount you're taking out.
Whatever cash you leave in the drawer is the amount you start the next day with (opening float / inngående vekselkasse). For example, if you withdraw everything, the next day starts at 0. If you leave 1,000 kr, that amount carries over.
6. Bank it and store the documentation
Place the withdrawn cash in a deposit bag, labelled with the date and amount. Deposit it to the bank. Keep a copy of the report and the bank deposit slip for your records.
Who performed the settlement ("Settled by")
To set it: go to Reports → Daily Settlement and set the user in the "Settled by" field. You can either type a name or select from your existing users.
- The responsible person applies to the current settlement period. You can't set or change it for a period that has already closed, or one that hasn't started yet.
- Default: you can configure a default responsible user under Company Settings → Company Profile, which pre-fills the field.
The user set here is responsible for the whole daily settlement. Recording a responsible person is required when you have cash sales or payments through an external card terminal.
Understanding the report terms
These are the lines customers most often ask about:
| Report line | What it means |
|---|---|
| Netto kontantsalg (Net Cash Sales) | Cash sales after discounts and refunds. Does not include cash tips (tip appears as a separate line below). It is not the same as the total cash in the drawer (that's Utgående vekselkasse), which also reflects tips, deposits and withdrawals. |
| Netto beløp i kassaskuff (Net Amount in Drawer) | The net cash the drawer took in during the period: Net Cash Sales + cash tips + deposits − withdrawals. (Refunds and discounts are already accounted for in Net Cash Sales, so they aren't subtracted again.) Does not include your opening float. |
| Inngående vekselkasse (Opening float) | Cash carried over from the previous day (see Start of day: Your opening float). |
| Utgående vekselkasse (Closing float) | The current total cash in the drawer: Inngående vekselkasse + Netto beløp i kassaskuff. If you don't register a withdrawal, this rolls over and becomes the next day's Inngående vekselkasse. |
Payment method: UNINTEGRATED/Cash |
A breakdown by how guests paid, after refunds and discounts. Unlike Net Cash Sales, these lines do include tips. UNINTEGRATED/Cash is cash taken through the drawer. |
| Kasseavstemming (Cash Reconciliation) | The section in the report to compare counted cash against expected cash. |
When the numbers don't match
A discrepancy ("diff") almost always has one of these causes:
- A withdrawal wasn't registered. Staff removed cash but never pressed Withdraw, so the system still expects it in the drawer — and the amount rolls into the next day's Inngående vekselkasse, which then keeps growing. Fix it by registering a Withdraw to bring the balance back to your intended float.
- Starting cash wasn't registered. Cash was added without using Deposit, so there's more in the drawer than the report expects.
- A refund registered twice. A refund from the Hardware tab (Refund guest) is not linked to the order. If you refund both from the Hardware tab and from the order itself, the refund is registered twice in the reports. Use one method or the other (see Using the cash drawer → Cash refund).
If a discrepancy remains after checking these, note the date, time, reference number and amount and contact Favrit Support — those details are what's needed to trace it.
Sending and exporting reports
Download a report
From the Daily Settlement view you can download the report.
Receive reports automatically by email
Go to Admin → Company Settings → Company Profile and enter an address in the Reporting email field to have settlement reports emailed to you.
Reports for longer periods
Go to Admin → Reports → Settlement report, select the date range, and download. Very long date ranges have some limitations — if you can't get the full range you need, contact Favrit Support.
For technical support, contact Favrit Support. For questions about cash reconciliation, please contact your accountant or financial advisor.